Synchronize Outlook Calendar with Google Calendar – this is how to do it

Synchronize Outlook Calendar with Google Calendar – this is how to do it.

A digital calendar is an electronic version of a traditional paper calendar that allows you to store and organize appointments, tasks, and notes electronically. Unlike a paper calendar, which must be kept in a fixed location, a digital calendar is usually available on a mobile device such as a smartphone or computer, and can therefore be taken with you wherever you have access to the Internet.

Advantages of a digital calendar

A digital calendar offers many advantages over a traditional calendar. For example, appointments and tasks can be easily added, changed, or deleted without having to label or reorganize paper. Also, the ability to set notifications and reminders can help prevent forgetting important dates.

Share appointments and tasks

In addition, many digital calendars offer the ability to share and collaborate on appointments and tasks with other people. This is especially beneficial for teams and groups of people working on common projects.

Outlook Calendar VS Google Calendar

Outlook is an email program developed by Microsoft that also includes a calendar feature. Outlook allows you to manage and organize appointments, tasks and notes electronically.

Notifications and serial appointments

The calendar function in Outlook allows one to add, modify and delete appointments and tasks and set notifications and reminders. One can also set up recurring appointments, for example, weekly or monthly meetings.

Outlook also allows sharing calendars with other people, either within a company or with external contacts. This allows teams and groups of people to work together on projects and notify each other of upcoming meetings and tasks.

The Outlook calendar feature also offers the possibility of creating multiple calendars and linking them. For example, you can create a personal calendar and a work calendar and link them together to keep track of all appointments and tasks.

Smartphone and tablet apps

Outlook is available as part of Microsoft Office and can be installed on a computer. There are also mobile apps for smartphones and tablets that allow you to access your Outlook calendar on the go.

Google Calendar

Google Calendar is a calendar service offered by Google that allows you to manage and organize appointments, tasks, and notes electronically. Google Calendar is available through a browser or as a mobile app for smartphones and tablets, and can be used on any device that has an Internet connection.

Difference between Google and Outlook

Unlike Outlook, which is mainly offered as an email client and also includes a calendar function, Google Calendar is a pure calendar service. It offers similar features to Outlook, such as the ability to add, modify and delete appointments and tasks, and set notifications and reminders. Sharing calendars with other people is also possible, either within an organization or with external contacts.

Google Drive integration

A special feature of Google Calendar is that it is tightly integrated with other Google services such as Gmail and Google Drive. For example, emails sent as invitations to meetings or events can be automatically displayed in the calendar. Documents and other files stored in Google Drive can also be included directly in the calendar.

How can I synchronize Outlook Calendar with Google Calendar?

It is possible to sync Google Calendar with Outlook Calendar to manage appointments and tasks in both calendars and keep them up to date. Here is a quick guide on how to sync Google Calendar with Outlook:

• Make sure you have an active Internet connection and that both Outlook and Google Calendar are open.
• In Outlook, open the „File“ menu and select „Account Settings“.
• In the „Account Settings“ window, select the „Accounts“ tab and then „Add external accounts“.
• In the pop-up window, enter your Google email address and password and click „Connect“.
• In the next window, select the „Google Calendar“ option and click „Next“.
• In the last window, select the „Synchronize this account with Outlook mailbox“ option and click „Finish“.

Once the synchronization process is complete, all your appointments and tasks from Google Calendar should show up in Outlook and vice versa. Note that the synchronization works both ways, i.e. changes you make in Outlook will also appear in Google Calendar and vice versa.